| How It Works... |
Accurate Ledgers works with you to implement a financial system
typically in three-step process which involves an initial client meeting, the
set-up and the day-to-day process of using our services. |
Initial Meeting- 1-2 hours in length involving your decision makers.
- Involves an in-depth discussion of your current bookkeeping
activities including systems, transactions, nature of your
business, hours spent and reports generated.
- We determine how we will tailor our process to your needs. This
includes outlining your current process or expectations with ours
and the processes to follow.
Setting Up the System- Our set-up process generally consists of one visit to your office or
home and off-site work by Accurate Ledgers . The on-site visit
consists of:
- Your signing of documents and forms to effectively outsource the
bookkeeping function. This step can also be done via our FedEx
account.
- Working with you or your accountant to review your Chart of
Accounts and to determine which monthly reports should be
generated, including special reports tailored to your business
drivers. We can also work with you and prepare a chart of
accounts to tailor to your tax and expenses.
- Introducing myself to you as being assigned to your account, and
providing you my direct phone and e-mail contact information.
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A minimum starting point for converting you to our system is an opening
trial balance. If an accurate trial balance with a satisfactory Chart of
Accounts is in place at the start of our engagement, we can convert your
information and start immediately. If there is not an accurate trial
balance, or satisfactory Chart of Accounts, you have a choice of allowing
us to do that for you or your accountant can also perform this service. |
| Day to Day Invoices and Deposits |
You have the choice of preparing invoices and billing customers directly,
or including invoicing as part of the our service. If you maintain the
invoicing, we will develop processes with you to ensure that we are
notified of all invoices sent, and their corresponding cash receipts. We
can also make deposits for you in some cases. |
| Bill Payment |
We can pay the bills for our clients if you elect that service, then we post
the payment to the General Ledger. In most cases, we can arrange for
your vendors to send invoices directly to us or you have the option to
send them to us (either physically, Fedex, fax, or through email for
processing). We organize your bills, post them to the General Ledger,
and present them to you in an orderly fashion for review, approval, and
payment. We notify you via e-mail when bills have been posted to your
account. We allow you to approve and schedule payment as you desire,
including date of payment, partial or full payment, or no payment at all. No
payment is made without your consent. At the end of the year, we can
prepare a CD with all of your payment history and scanned invoices
alleviating the need for you to maintain paper files.
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| If you need to write a check outside of the ordinary course of vendor
payments, simply notify us via phone call or e-mail, and we will
immediately cut the check for you. You may also maintain a checkbook
for emergency and petty cash check writing purposes. We will provide
you with processes to provide us with the transaction information. |
| Payroll |
Payroll preparation for you to send third party payroll companies is
available at this moment. We will be working on providing you with
complete payroll services shortly. We can also provide you with payroll
services through Quickbooks or Quicken at discounted rates. |
| Bank Reconciliation |
Accurate Ledgers reconciles the bank accounts for you on a monthly
basis. By outsourcing your bank reconciliation to us, you will provide your
company with one of the most effective safeguards against employee
theft. |
| Monthly Reports |
A cornerstone of our service is providing meaningful, timely financial
reports. From the secured client page of our website, clients can review a
variety of standard reports such as Profit and Loss, Balance Sheets,
General Ledger and Accounts Receivable and Payable Agings. These
reports provide business owners with information that is meaningful to
them, prepared in a format they can readily understand.
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| Collection Notices |
We will monitor the Accounts Receivable Aging, and automatically send
"late notices" out to help expedite customer payment. We can also make
courtesy calls to vendors to remind them of their excessively late
payment. |
| Security |
| Our clients are assured that any information we receive on their company
is strictly confidential. We protect all the information you provide us with
updated virus and spyware blocking programs. We also only
communicate with you via secure lines of communication. |
| Privacy Policy |
| OUR COMMITMENT TO PRIVACY |
| Your privacy is important to us. To better protect your privacy we provide
this notice explaining our online information practices and the choices
you can make about the way your information is collected and handled. |
| The Information We Collect |
| This notice applies to all information collected or submitted on the
Accurate Ledgers website. |
| The Way We Use Information |
We use the information you provide about yourself to facilitate service.
We do not share this information with outside parties except to the extent
necessary to complete service.
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